Who's Attending Web Summit Rio 2025? A Guide to Identifying Key Attendees

TL;DR:

• Web Summit Rio 2025 is expected to draw over 34,000 attendees
• Attendee visibility is a challenge for sponsors, speakers, marketing, and sales teams
• EventHQ Intelligence helps you track and prioritize attendees who matter
• Learn how to identify, segment, and schedule meetings ahead of the event
• Pre-event planning helps you outmaneuver the competition

Web Summit Rio 2025 Is Huge. But Do You Know Who’s Going?

With over 34,000 attendees expected, Web Summit Rio 2025 will be a major stage for tech founders, investors, and innovators across Latin America and beyond. But in a sea of thousands, most teams are asking the same question

Who is attending Web Summit Rio 2025, and how can we connect with them?

Whether you’re sponsoring, speaking, or attending, a lack of visibility into who’s actually showing up makes networking difficult and meeting scheduling inefficient.

That’s where a data-driven approach becomes essential.

How Do You Find Out Who Is Attending Web Summit Rio 2025?

1. Follow Speaker, Sponsor, and Exhibitor Announcements

Start with the people already confirmed. Event websites and press releases often feature:

• Keynote speakers
• Exhibitor lists
• Startup showcases and investor panels

2. Monitor Social Media and Community Channels

Use hashtags like #WebSummitRio2025 to discover who’s posting about the event on LinkedIn and X (formerly Twitter). Early attendees often share plans, booth numbers, or sessions of interest.

3. Use EventHQ Intelligence to Track Real-Time Signals

EventHQ surfaces attendee data from multiple sources so you can:

• Identify attendees who match your ICP
• Track companies sending teams
• Monitor competitor movements

How Should You Prioritize the Attendees You Discover?

Once you’ve identified potential attendees:

• Filter by firmographic data: industry, company size, funding stage
• Match against your CRM or existing pipeline
• Identify competitors and strategic partners
• Score based on ICP alignment

This helps you focus your energy on connections that actually drive outcomes.

How to Schedule Meetings Before Web Summit Rio 2025 Begins

You don’t want to be scrambling once you're at Riocentro. Pre-book meetings using these steps:

1. Search your CRM for contacts tagged with Web Summit Rio
2. Reach out to high-fit prospects posting online
3. Add a booking CTA to your event landing page
4. Use EventHQ Intelligence to surface attendees and start outreach

When meetings are scheduled in advance, your team walks into the event with purpose.

How EventHQ Attendee Tracking Solves This Challenge

Most teams rely on luck at large events. EventHQ replaces that guesswork with insights.

With Attendee Tracking from EventHQ Intelligence, you can:

What it does:

• Track real-time signals from LinkedIn, social media, and event platforms
• Enrich attendee profiles with job titles, company info, and industry tags
• Map personas to your ICP and surface high-fit leads
• Alert your team when key accounts are showing signs of attending

Why it matters:

• Stop relying on luck, start acting on signals
• Gain early visibility into important attendees
• Make better decisions, faster, before the event even starts

With EventHQ, you’ll know who is attending Web Summit Rio 2025 before your competitors even touch down in Brazil.

Steps to Engage Attendees Early

• Use EventHQ to create a live list of attendees
• Prioritize prospects based on ICP, CRM status, and funding stage
• Personalize outreach using insights from social signals
• Offer calendar links for fast booking

FAQ

How can I get a list of attendees at Web Summit Rio 2025?

While no full public list exists, EventHQ helps you build one through real-time tracking and data enrichment.

How do I find people attending Web Summit Rio 2025 that match my ICP?

Use EventHQ filters to segment attendees by job title, industry, or geography.

Can I find out which companies are at Web Summit Rio 2025?

Yes, EventHQ lets you track company-level attendance, helping you plan partner or competitive strategy.

Get Ahead of the Crowd at Web Summit Rio

In a crowd of 34,000+, you can’t leave meetings to chance. EventHQ helps you identify key attendees, reach out early, and make every conversation count.

Identify and connect with key attendees before the event starts with EventHQ Intelligence.

Get Started Today