Avoid scheduling chaos
From 1-1's, roundtables to sponsor meetings, EventHQ makes it easier for your attendees and sponsors to manage meeting efficiently.
No attendee list, we got you covered. We have Social listening, landing page scrapper to identify potential accounts and prospects that you should meet.
Getting an attendee list of 10000 people attending, just before the event. We auto enrich and map persona, so your team can plan the reachouts.
Smart Scheduling for Seamless Meetings
AI-Powered Meeting Matchmaking
Automatically suggest relevant connections based on attendee interests, job roles, and engagement history.
Self-Serve Meeting Bookings
Let attendees and sponsors schedule meetings at their convenience, reducing back-and-forth coordination.
Roundtable & Group Scheduling
Set up multi-participant discussions with predefined topics and structured formats.
Sponsor Meeting Slots
Allow sponsors to pre-set available meeting times and let attendees book effortlessly.
Intelligent Meeting Notifications & Reminders
Real-Time Meeting Confirmations
Instantly notify attendees and hosts when a meeting is booked or rescheduled.
Calendar Sync & Automated Invites
Ensure meetings are added to attendee calendars with one-click integration for Google, Outlook, and iCal.
No-Show & Cancellation Alerts
Get notified when attendees don’t show up or cancel last minute, so backup meetings can be scheduled.
Location & Virtual Meeting Links
Creative asset generation
Provide clear directions to meeting locations or generate automatic video conferencing links for hybrid events.
Prioritized Meeting Management for Sponsors & VIPs
VIP Priority Scheduling
Ensure high-value attendees, executives, and speakers get preferred time slots.
Sponsor Lead Capture Integration
Sync sponsor-hosted meetings with lead capture tools for seamless follow-ups.
Exclusive Sponsor-Prospect Matching
Match sponsors with high-intent prospects based on engagement data.
Pre-Approved Meeting Lists
Allow sponsors to create a target attendee list and pre-schedule meetings before the event.
Live Meeting Tracking & Status Updates
On-Site Check-In for Meetings
Get feedback from your audience with custom forms and NPS to understand their pulse
Real-Time Meeting Status Dashboard
Keep track of your leads are performing through constant monitoring of sales activities.
Meeting Flow Optimization
Regular tracking of event outcomes and periodic updates to your mail
Follow-Up Action Items
Understand the new to influence revenue and also the marketing and sales attribution of your event deals
Post-Event Analytics & Performance Insights
Meeting Success Metric
Track how many scheduled meetings led to follow-ups, partnerships, or conversions.
Engagement Reports for Sponsors & Attendees
Provide detailed reports on attendee interactions and meeting outcomes.
Conversion Analytics for Lead-Driven Meetings
Measure sponsor meetings that resulted in new deals, demos, or future discussions.
ROI & Meeting Impact Summary
Help sponsors and exhibitors evaluate their participation with post-event analytics.
Try EventHQ for free
Try EventHQ for free
Enterprise grade security for your data
Resources
Join Momentum
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Enterprise grade security for your data
Resources
Join Momentum
Blog
Enterprise grade security for your data
Resources
Join Momentum
Blog
Smart Scheduling for Seamless Meetings
AI-Powered Meeting Matchmaking
Automatically suggest relevant connections based on attendee interests, job roles, and engagement history.
Self-Serve Meeting Bookings
Let attendees and sponsors schedule meetings at their convenience, reducing back-and-forth coordination.
Roundtable & Group Scheduling
Set up multi-participant discussions with predefined topics and structured formats.
Sponsor Meeting Slots
Allow sponsors to pre-set available meeting times and let attendees book effortlessly.
Intelligent Meeting Notifications & Reminders
Target list builder
Instantly notify attendees and hosts when a meeting is booked or rescheduled.
Marketing automation
Ensure meetings are added to attendee calendars with one-click integration for Google, Outlook, and iCal.
Stakeholder management
Get notified when attendees don’t show up or cancel last minute, so backup meetings can be scheduled.
Creative assest generation
Provide clear directions to meeting locations or generate automatic video conferencing links for hybrid events.
Prioritized Meeting Management for Sponsors & VIPs
VIP Priority Scheduling
Ensure high-value attendees, executives, and speakers get preferred time slots.
Sponsor Lead Capture Integration
Sync sponsor-hosted meetings with lead capture tools for seamless follow-ups.
Exclusive Sponsor-Prospect Matching
Match sponsors with high-intent prospects based on engagement data.
Attendee app
Allow sponsors to create a target attendee list and pre-schedule meetings before the event.
Live Meeting Tracking & Status Updates
On-Site Check-In for Meetings
Get feedback from your audience with custom forms and NPS to understand their pulse
Real-Time Meeting Status Dashboard
Keep track of your leads are performing through constant monitoring of sales activities.
Meeting Flow Optimization
Regular tracking of event outcomes and periodic updates to your mail
Follow-Up Action Items
Understand the new to influence revenue and also the marketing and sales attribution of your event deals
Post-Event Analytics & Performance Insights
Meeting Success Metrics
Track how many scheduled meetings led to follow-ups, partnerships, or conversions.
Engagement Reports for Sponsors & Attendees
Provide detailed reports on attendee interactions and meeting outcomes.
Conversion Analytics for Lead-Driven Meetings
Measure sponsor meetings that resulted in new deals, demos, or future discussions.
ROI & Meeting Impact Summary
Help sponsors and exhibitors evaluate their participation with post-event analytics.